Thank you for volunteering at MCTA’s 2021 recognized event at Shawan Downs! 

We literally cannot do this without you! This is an outdoor rain-or-shine event, so please dress appropriately (layers are a good idea) and if you have ANY questions, feel free to contact us using the little yellow envelope icon on the “My Signups” tab.

Additional information and Briefing times will be sent out the week of the event, but check this page for any updates to the schedule.

1. ARRIVAL

This beautiful facility is located at 1401 Shawan Road in Cockeysville, MD 21030. The main gate is on the right, about two miles past The Oregon

    Grille (stoplight at Shawan Rd & Cuba/Beaver Dam Rd) on the right if you’re coming from I-83 and points East. 

If coming from Reisterstown and points West, the main gate is on your left, about 500 yards past the John Brown General & Butchery (at the intersection     of Tufton/Shawan Rd and Falls Rd). 

VOLUNTEER ARRIVAL INFORMATION:

     SATURDAY, 5/22

          Dressage: Dressage starts at 0800 - Bit Check & Steward should arrive no later than 0715; Scribes should arrive no later than 0730.

          Show Jumping: SJ starts at 1000 - Steward should arrive no later than 0915; Jump Crew should arrive no later than 0930.

          Cross Country: XC starts at 1015 - Stewards should arrive no later than 0800; All other XC volunteers should arrive between 0830-0845.

     SUNDAY. 5/23

          Dressage: Dressage starts at 0800 - Bit Check & Steward should arrive no later than 0715; Scribes should arrive no later than 0730.

          Show Jumping: SJ starts at 0945 - Steward should arrive no later than 0900; Jump Crew should arrive no later than 0915.

          Cross Country: XC starts at 1000 - Stewards should arrive no later than 0800; All other XC volunteers should arrive between 0815-0830.

2. WAIVERS

A signed, USEA non-competitor waiver is required from each volunteer. If you have a profile on this website, you can check to see that your waiver is

    valid by clicking on the “My Waivers” tab. 

If you have a signed waiver in the system, you do not need to bring a printout, but if you do not have a signed waiver in the system, we will ask you to

    read and sign one upon arrival. Alternatively, if you cannot find the waiver on the Eventing Volunteers website, use this link to access the

    waiver https://useventing.com/events-competitions/forms-documents/usef-usea-waiver and use [email protected] as the email address to

    forward the waiver.

3. COVID COMPLIANCE

Per USEF, in accordance with revised CDC guidelines (1) we no longer have to do temperature checks, but spectators and competitors are asked to self-

    monitor and (2) anyone who is fully vaccinated against COVID-19 can participate in indoor and outdoor activities, large or small, without wearing a

    face covering/mask or physically distancing. An individual is considered to be fully vaccinated two weeks after their second dose in a two-dose series

    (Pfizer, Moderna, etc.), or two weeks after a single-dose vaccine (Johnson & Johnson).

4. WEATHER

This is a rain-or-shine event, and while the Weather Channel is promising a lovely - but WARM - forecast for the weekend, in the event that it rains

    heavily the night before the event or on the day of the event, XC jump judges will not be able to drive their vehicles on the course so that we can

    preserve the turf for future events.

Plan A is to keep fingers crossed for beautiful forecast! But Plan B, if it rains, is that we get you and your vehicle as close to your jump as possible - an     organizer or steward will be there to help you get situated. 

Please remember to bring everything you need to be comfortable sitting in the middle of a field - layered clothing, bug spray, umbrella, waterproof boots /

    shoes, water, snacks - for several hours.

5. FOOD

There will be a food truck on the premises, but drinks, water, and snacks will be provided to all volunteers and bagged lunch will also be provided to our full day volunteers. 

6. VOLUNTEER SWAG - the second best part of the event :c)

    Every volunteer will be given a NEWLY REDESIGNED T-shirt! (Yay!) 

AND

    MCTA bucks ($25 for half-day, $50 for full-day) that can be used to pay entry fees, schooling fees, or to purchase a ticket to our year end awards

    banquet in January! 

AND

    As part of our new volunteer recognition program, we will be drawing the name of one lucky volunteer at the end of EACH day of our recognized event     and the winner receive a $50 VISA gift card! 

AND

    If you volunteer for AT LEAST one day at our recognized event AND at least one day at one of our three unrecognized events OR our schooling days,     your name will be entered into a drawing to win a $100 gift card OF YOUR CHOICE at our annual banquet! 

NOTE: PLEASE remember to check in & out on the VIP app so we can accurately track volunteer hours for MCTA’s year-end awards and for our

    volunteers recognition program. If you are volunteering to satisfy a volunteer or community service hours requirement and need a specific form signed,

    please bring that with you and one of the organizers or stewards will sign that for you. Any questions? Contact us! 

7. ADDITIONAL INFORMATION

Volunteer Information & Resources: 

USEA Volunteering Information

Volunteer Tutorial Videos

USDF Guideline's for Scribes

Dogs are allowed on the premises, but they MUST be leashed at all times and should not be a distraction to you (while you are volunteering) or to the competitors during the event. Thank you for your cooperation.